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OCPOA
 

Regulations Article IV - Committees

Section 4.01. Committees

Section 4.02. Committee Limitations

Section 4.03. Action Without Meeting

Section 4.04. Standing Committees

Section 4.01. Committees
The Board of Trustees may from time to time create committees of the Board consisting of not less than three (3) Trustees and appoint the members thereof. The Board also may appoint advisory committees to the Board consisting of Trustees and/or persons who are not Trustees provided that at least one (1) Trustee shall be a member of each such advisory committee. The Board of Trustees may prescribe or limit the powers and duties of any committee.

Section 4.02. Committee Limitations
A. Each committee shall serve at the pleasure of the Board of Trustees, shall act only in the intervals between meetings of the Board or in making reports to the board and shall be subject to the control and direction of the Board. Except as otherwise provided by law, the Articles of Incorporation or these Regulations, each committee shall act by a majority vote of the whole number of its members.

B. No committee shall have the authority to:

  1. approve any action for which the approval of the Board of Trustees is required by the Ohio Nonprofit Corporation Law;
  2. establish committees of the Board of Trustees or appoint members thereof; or
  3. fill vacancies on the Board of Trustees or any committee.
Section 4.03. Action Without Meeting
Any action which might be taken at any meeting of any committee may be taken without such meeting by a writing or writings signed by all of the members of such committee. The writing or writings evidencing such action taken without a meeting shall be filed with the Chair of such committee and for insertion in the permanent records relating to meetings of the committee.

Section 4.04. Standing Committees.
All standing committees are established by the president and approved by the trustees. Chairpersons shall be appointed by the president and shall serve at his/her pleasure. The committees shall report to the president of the association or his/her designee.

Membership Committee:
Function: The purpose of this committee is to enhance the OCPOA’s responsiveness to its members and to have positive impact on membership growth and retention rates within the association. Efforts and strategies to improve the delivery of services to members are part of this committee’s focus.

Training Committee:
Function: The purpose of this committee is to plan and implement Chief Probation Officer training pertinent to all members as directed by the executive board. Further, this committee shall evaluate trainings and poll membership as to desired topics.

Line Officers Training Committee:
Function: The purpose of this committee is to organize and implement the annual Line Officers Training Institute. Specifically, this committee will be charged with organizing the training curriculum, speakers and association awards.

Finance Committee:
Function: The purpose of this committee is to prepare an annual budget for the association. In addition, this committee is to review and make recommendations to the executive board regarding financial requests and future needs of the association.

Community Corrections Act Committee:
Function: The purpose of this committee is to serve as a liaison to the Ohio Department of Rehabilitation and Correction Bureau of Community Sanctions as it relates to Community Corrections Act funds. Activities may include participating on various budget and standards subcommittees and reporting to the executive board as required. Further, this committee will provide a forum for CCA Directors throughout the State of Ohio to participate in meetings regarding CCA issues as needed.

Legislative Committee:
Function: The purpose of this committee is to review and report on legislative issues as they impact the field of probation. In addition, this committee will be charged with making recommendations to the OCPOA Executive Board regarding various legislation.

Nomination Committee:
Function: The purpose of this committee is to administer the nominations process, which accompanies the election of members of OCPOA’s Board of Trustees. The committee also identifies new leaders for the association and encourages their participation in the association’s activities.

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