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OCPOA
 

Regulations Article II - Members

Section 2.01. Membership

Section 2.02. Membership Book

Section 2.03. Training Fees

Section 2.04. Termination of Membership

Section 2.05. Annual Meetings

Section 2.06. Special Meetings

Section 2.07. Notice of Meetings

Section 2.08. Quorum

Section 2.09. Voting

Section 2.10. Proxies

Section 2.01. Membership
Membership in the Corporation shall be open to all publicly employed chief administrators of probation services and community control agencies operated by the Courts and/or the State of Ohio (i.e., employees of federal, state, county or municipal government) who have an interest in the purposes of the Corporation and who pay the annual training fees. Membership is also afforded and limited to one deputy/assistant chief of probation services of a community control agency where said agencies chief is listed on the membership book as a regular member with all rights and privileges of the Chief Administrator as indicated throughout the regulations of the association. In addition, all past Presidents of the Corporation shall have a lifetime membership with voting rights and privileges of regular membership and need not pay the annual training fees. Past presidents that do not meet the membership criteria identified herein, shall be designated as Honorary Trustees as defined in section 3.08.

Section 2.02. Membership Book
The Corporation shall keep a membership book containing the name and address of each member and the date of admission to membership.

Section 2.03. Training Fees
Training fees for membership may be established from time to time by the Trustees. Annual training fees shall include voting privileges for the Chief Administrator of Probation Service as defined in section 2.01.

Section 2.04. Termination of Membership
Membership in the Corporation may be terminated in the manner provided by law, the Articles of Incorporation or these Regulations, and upon the termination of membership for any cause, such fact and the date of termination shall be recorded in the membership book. All the rights and privileges of a member in the Corporation and its property shall cease on termination of membership.

Section 2.05. Annual Meeting
There shall be a minimum of four (4) meetings each year for the election of Trustees and Officers, for the consideration of reports to be laid before such meeting, for training and for the consideration of such other business as may properly come before such meeting. Such meetings shall be at such place (within or without the State of Ohio), date and time as may be fixed from time to time by the Trustees. Election of Trustees and Officers shall be held on alternate years at the fourth meeting of the calendar year.

Section 2.06. Special Meetings
Special meetings of the members may be called by (1) the President; (2) the Vice-President in case of the President’s absence, death or disability; or (3) the Trustees, at such place (within or without the State of Ohio), date and time to be determined by the party calling the meeting.

Section 2.07. Notice of Meetings
Notice of the place, date and time of each meeting of the members shall be given to each member not more than sixty (60) days nor less than thirty (30) days before the date of such meeting. Any notice referred to in this Section 2.07 may be given by any reasonable means and need not specify the purposes of the meeting, except that if an amendment to the Articles of Incorporation or these Regulations is proposed a copy of such proposed amendment shall accompany said notice, and except that notice of special meetings shall specify the purposes of such meetings. Notice of any meeting shall be considered given if mailed or otherwise sent or delivered to the member at the address specified in the records of the Corporation. The giving of notice shall be deemed to be waived by any member who shall attend and participate in such meeting, other than to protest the lack of proper notice at or prior to such meeting, and may be waived, in writing, by any member either before, at or after such meeting.

Section 2.08. Quorum
Members present at any membership meeting shall constitute a quorum for such meeting, but no action required by law, the Articles of Incorporation or these Regulations to be authorized or taken by a specified proportion or number of the members may be authorized or taken by a lesser proportion or number. A majority of the members present at a meeting, whether or not a quorum is present, or the Officer of the Corporation acting as chairman of the meeting, may adjourn such meeting from time to time, and if a quorum is present at such adjourned meeting any business may be transacted as if the meeting had been held as originally called.

Section 2.09. Voting
Each member of record on the books of the Corporation identified as the Chief Administrator of Probation Services as indicated in section 2.01 on the date notice of the meeting is given shall be entitled at such meeting to one (1) vote on each matter properly submitted to the members for their vote, consent, waiver, release or other action. At all elections of Trustees and Officers, the candidates receiving the greatest number of votes shall be elected. The affirmative vote of a majority of the members present at a meeting at which a quorum is present shall be necessary for the authorization or taking of any action voted upon by the members unless a specified proportion or number of the members is required by law, the Articles of Incorporation of these Regulations.

Section 2.10. Proxies
At meetings of the members, any member of record entitled to vote thereat may be represented and may vote by a proxy or proxies appointed by an instrument in writing signed by such member, but such instrument shall be filed with the secretary of the meeting before the person holding such proxy shall be allowed to vote thereunder. No proxy shall be valid after the expiration of eleven (11) months after the date of its execution, unless the member executing it shall have specified therein the length of time it is to continue in force.

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